Green Fairway Villas Condominium Association
Lawn Care Contract
State of Ohio, County of Summit
Fairway Villas Condominium Association Lawn Care Contractor Agreement
This agreement made and entered into, this ____ day of _______________, ______ by and between Fairway Villas Condominium Association, hereinafter referred to as the Association, and
___________________________________________________________, hereinafter referred to as the Contractor.
Contractor shall provide landscape maintenance for Association for a period beginning April 1, _____ and concluding November 15, _______.
Contractor agrees to furnish all labor, equipment and materials necessary to provide complete landscape maintenance as specified herein, except where noted. Such services shall be provided weekly with work to be performed on Wednesday or Thursdays with Fridays to be used as a rain out date. Work is to be performed only on the aforementioned days between the hours of 9:00 am and 7:00 pm. Under NO circumstances is work to be performed on Sundays. Subject to weather constraints, the work to be performed shall include, but not be limited to, the following:
1.1---1.8 TURF CARE
1.1 Contractor shall perform weekly mowing of lawns at all 104 units when grass exceeds three (3) inches in height, including the common areas ( April 1st through November 15th) at a cutting height of three (3) inches ; maintaining a well-groomed surface with no visual evidence of residual grass clippings.
1.2 Contractor shall perform bi-monthly line-trimmer edging of beds, curbs and sidewalks during the growing season (April 1st through November 15th) preventing turf from growing past specified boundaries.
1.3 Contractor shall edge all hard edges (curbs, drives and walks) of lawns monthly. This task is to be performed with steel bladed gas powered edger.
1.4 Contractor shall perform weekly line trimming around sign, poles and other obstacles during the growing season ( April 1st through November 15th)
1.5 Contractor shall perform weekly “trimming-out” with the line trimmer areas narrowed or incapable of mower passage.
1.6 Contractor shall perform weekly cleaning of paved areas, sidewalks and porches/decks with power blowers, removing grass clippings and natural debris just after each and every mowing visit.
1.7 Contractor shall perform aeration of all lawn areas at the discretion of the Association. Aeration is an ADD ON item for this contract. The cost of aeration should not be included in the TOTAL BID PRICE but should be listed at the end as an ADD ON.
1.8 Contractor shall manually remove all litter and debris from the lawns when noted prior to each and every mowing visit.
2.1---2.4 SHRUB AND BED CARE
2.1 Contractor shall perform periodic pruning and trimming of all shrubs and trees in all beds, common areas included, so as to maintain a manicured appearance. Trimming events not to exceed four intervals with a minimal of two intervals in any one given growing season (April 1st through November 15th)
2.2 Contractor shall remove debris, trash and dead limbs in shrubs when noted.
2.3 Contractor shall perform manual/mechanical removal of weeds in shrub beds monthly during the growing season (April 1st through November 15th)
2.4 Contractor shall turn and rake all mulch beds in the spring (April)
3.1—3.4 MULCHING
—This section is an Add On item. This cost is not to be factored in when giving the Total Bid Price but is to be listed as a separate cost to be executed at the discretion of the Association.
3.1 Contractor shall provide mulch and labor in mulching of all shrub beds and tree rounds every year (prior to May 15th). Mulch is to be of hardwood, red oak or pine bark—grade selected by the Association.
3.2 Contractor will apply mulch to an approximate depth of three (3) inches.
3.3 Contractor shall clean all lawns, driveways, walks, steps, porches and decks.
3.4 Contractor shall perform edging of beds with steel-bladed gas powered edger to a depth of 3-4 inches prior to mulching.
4.1—4.12 GENERAL CONDITIONS
4.1 Contractor agrees that he is an independent contractor under this agreement, and in connection with all work performed hereunder.
4.2 Contractor will, on an annual basis, furnish the Association a copy of liability insurance certification and a copy of the State Applicator’s Pesticide License for the Commercial Application pertaining to such usage.
4.3 Contractor shall be solely responsible for withholding of all taxes for employees required by Federal and/or State agencies.
4.4 Contractor shall be solely responsible for Worker’s Compensation, if any may be required, with minimum limits of coverage as specified by State Statutes and shall maintain as his sole expense, Comprehensive General Liability Insurance in the minimum amount of $1,000,000 (one million dollars) coverage.
4.5 Contractor shall furnish the managing agent of the Association with evidence of such insurance in the form of a “Certificate of Insurance” issued by the insuring agency. The certificate shall show the Association as the “Certificate Holder” and shall include an endorsement indicating that the Managing Agent will be given at least 10 (ten) days written notice prior to cancellation of any or all such coverage.
4.6 Contractor shall be solely responsible for any and all personal injury, accidents or property damage, which he, his agents or employees might cause or be liable for in connection with work performed hereunder. Contractor assumes the burden of Occupational Risks.
4.7 Contractor shall be solely responsible for the selection of his agents and employees and the retaining of a qualified work force of a size sufficient to perform the work under this agreement in a timely manner. However, it is specifically understood that none of such agents or employees shall come on the premises while under the influence of alcohol or any other intoxicant or controlled substance, and that they will conduct themselves in a professional manner while on the premises.
4.8 Contractor shall not be responsible for the replacement cost of any trees, shrubs or other plants not installed by Contractor, which are lost to casualty such as aberrant weather, disease, theft or physical damage not incurred by Contractor.
4.9 Contractor shall perform maintenance tasks, as detailed, in a competent and professional manner. The parties shall consult from time to time concerning the appearance of Association’s property.
4.10 Contractor agrees that all work to be performed under this agreement shall be performed in accordance with acceptable standards of horticultural practice. All work shall be performed in accordance with all applicable laws, codes, ordinances, and regulations of all local, state, and federal government agencies.
4.11 Association agrees to hold Contractor harmless and free from any liability for any damage to shallow (less than 4 inches) buried lines that may be damaged by bed edging.
4.12 Association Board of Directors will inform all members of the Association and all residents that they are not to issue any instructions to the Contractor, his agents or employees, but to inform the Chairperson of the Landscape Committee of their comments.
5.1—5.3 CONTRACT COSTS
For the services, including labor and materials, above listed; the Association shall pay the Contractor as follows:
5.1 Association agrees to pay Contractor as cost for said services the amount of
$____________ plus sales tax per month.
5.2 Association agrees to make payment in receipt of billing invoiced at the commencement of each current month.
5.3 It is agreed that either party may terminate this agreement, without cause, at any time upon thirty (30) days written notice to the Association or Contractor. Furthermore, this agreement may only be modified in writing executed by the parties hereto:
5.4 Contractor shall supply the Association with a list of three (3) references dated within the last two (2) years.
6.1---6.2 ADD ON ITEMS
6.1 Mulching for one unit $________________
Mulching for all 104 units $__________________
6.2 Aeration of one unit $________________
Aeration of all 104 units $___________________
7.1 Pre Bid – Any questions can be referred to Willa Smith at 330-283-2927.
7.2 Bid Due Date – Bids are due by January 31, ________ at 5:00 pm delivered to Fairway Villas Condominium Association via e-mail to maryfwv@neo.rr.com or mailed to:
Fairway Villas Condominium Association
3950 Royal Liverpool
Uniontown, OH 44685
Witness our hands and seal on the day, _____________ of ________________________, ________.
__________________________________________ Title _________________________________
representing Fairway Villas Condominium Association (Association).
__________________________________________ Title _________________________________
representing Lawn Maintenance Company (Contractor).
Fairway Villas Condominium Association Lawn Care Contractor Agreement
This agreement made and entered into, this ____ day of _______________, ______ by and between Fairway Villas Condominium Association, hereinafter referred to as the Association, and
___________________________________________________________, hereinafter referred to as the Contractor.
Contractor shall provide landscape maintenance for Association for a period beginning April 1, _____ and concluding November 15, _______.
Contractor agrees to furnish all labor, equipment and materials necessary to provide complete landscape maintenance as specified herein, except where noted. Such services shall be provided weekly with work to be performed on Wednesday or Thursdays with Fridays to be used as a rain out date. Work is to be performed only on the aforementioned days between the hours of 9:00 am and 7:00 pm. Under NO circumstances is work to be performed on Sundays. Subject to weather constraints, the work to be performed shall include, but not be limited to, the following:
1.1---1.8 TURF CARE
1.1 Contractor shall perform weekly mowing of lawns at all 104 units when grass exceeds three (3) inches in height, including the common areas ( April 1st through November 15th) at a cutting height of three (3) inches ; maintaining a well-groomed surface with no visual evidence of residual grass clippings.
1.2 Contractor shall perform bi-monthly line-trimmer edging of beds, curbs and sidewalks during the growing season (April 1st through November 15th) preventing turf from growing past specified boundaries.
1.3 Contractor shall edge all hard edges (curbs, drives and walks) of lawns monthly. This task is to be performed with steel bladed gas powered edger.
1.4 Contractor shall perform weekly line trimming around sign, poles and other obstacles during the growing season ( April 1st through November 15th)
1.5 Contractor shall perform weekly “trimming-out” with the line trimmer areas narrowed or incapable of mower passage.
1.6 Contractor shall perform weekly cleaning of paved areas, sidewalks and porches/decks with power blowers, removing grass clippings and natural debris just after each and every mowing visit.
1.7 Contractor shall perform aeration of all lawn areas at the discretion of the Association. Aeration is an ADD ON item for this contract. The cost of aeration should not be included in the TOTAL BID PRICE but should be listed at the end as an ADD ON.
1.8 Contractor shall manually remove all litter and debris from the lawns when noted prior to each and every mowing visit.
2.1---2.4 SHRUB AND BED CARE
2.1 Contractor shall perform periodic pruning and trimming of all shrubs and trees in all beds, common areas included, so as to maintain a manicured appearance. Trimming events not to exceed four intervals with a minimal of two intervals in any one given growing season (April 1st through November 15th)
2.2 Contractor shall remove debris, trash and dead limbs in shrubs when noted.
2.3 Contractor shall perform manual/mechanical removal of weeds in shrub beds monthly during the growing season (April 1st through November 15th)
2.4 Contractor shall turn and rake all mulch beds in the spring (April)
3.1—3.4 MULCHING
—This section is an Add On item. This cost is not to be factored in when giving the Total Bid Price but is to be listed as a separate cost to be executed at the discretion of the Association.
3.1 Contractor shall provide mulch and labor in mulching of all shrub beds and tree rounds every year (prior to May 15th). Mulch is to be of hardwood, red oak or pine bark—grade selected by the Association.
3.2 Contractor will apply mulch to an approximate depth of three (3) inches.
3.3 Contractor shall clean all lawns, driveways, walks, steps, porches and decks.
3.4 Contractor shall perform edging of beds with steel-bladed gas powered edger to a depth of 3-4 inches prior to mulching.
4.1—4.12 GENERAL CONDITIONS
4.1 Contractor agrees that he is an independent contractor under this agreement, and in connection with all work performed hereunder.
4.2 Contractor will, on an annual basis, furnish the Association a copy of liability insurance certification and a copy of the State Applicator’s Pesticide License for the Commercial Application pertaining to such usage.
4.3 Contractor shall be solely responsible for withholding of all taxes for employees required by Federal and/or State agencies.
4.4 Contractor shall be solely responsible for Worker’s Compensation, if any may be required, with minimum limits of coverage as specified by State Statutes and shall maintain as his sole expense, Comprehensive General Liability Insurance in the minimum amount of $1,000,000 (one million dollars) coverage.
4.5 Contractor shall furnish the managing agent of the Association with evidence of such insurance in the form of a “Certificate of Insurance” issued by the insuring agency. The certificate shall show the Association as the “Certificate Holder” and shall include an endorsement indicating that the Managing Agent will be given at least 10 (ten) days written notice prior to cancellation of any or all such coverage.
4.6 Contractor shall be solely responsible for any and all personal injury, accidents or property damage, which he, his agents or employees might cause or be liable for in connection with work performed hereunder. Contractor assumes the burden of Occupational Risks.
4.7 Contractor shall be solely responsible for the selection of his agents and employees and the retaining of a qualified work force of a size sufficient to perform the work under this agreement in a timely manner. However, it is specifically understood that none of such agents or employees shall come on the premises while under the influence of alcohol or any other intoxicant or controlled substance, and that they will conduct themselves in a professional manner while on the premises.
4.8 Contractor shall not be responsible for the replacement cost of any trees, shrubs or other plants not installed by Contractor, which are lost to casualty such as aberrant weather, disease, theft or physical damage not incurred by Contractor.
4.9 Contractor shall perform maintenance tasks, as detailed, in a competent and professional manner. The parties shall consult from time to time concerning the appearance of Association’s property.
4.10 Contractor agrees that all work to be performed under this agreement shall be performed in accordance with acceptable standards of horticultural practice. All work shall be performed in accordance with all applicable laws, codes, ordinances, and regulations of all local, state, and federal government agencies.
4.11 Association agrees to hold Contractor harmless and free from any liability for any damage to shallow (less than 4 inches) buried lines that may be damaged by bed edging.
4.12 Association Board of Directors will inform all members of the Association and all residents that they are not to issue any instructions to the Contractor, his agents or employees, but to inform the Chairperson of the Landscape Committee of their comments.
5.1—5.3 CONTRACT COSTS
For the services, including labor and materials, above listed; the Association shall pay the Contractor as follows:
5.1 Association agrees to pay Contractor as cost for said services the amount of
$____________ plus sales tax per month.
5.2 Association agrees to make payment in receipt of billing invoiced at the commencement of each current month.
5.3 It is agreed that either party may terminate this agreement, without cause, at any time upon thirty (30) days written notice to the Association or Contractor. Furthermore, this agreement may only be modified in writing executed by the parties hereto:
5.4 Contractor shall supply the Association with a list of three (3) references dated within the last two (2) years.
6.1---6.2 ADD ON ITEMS
6.1 Mulching for one unit $________________
Mulching for all 104 units $__________________
6.2 Aeration of one unit $________________
Aeration of all 104 units $___________________
7.1 Pre Bid – Any questions can be referred to Willa Smith at 330-283-2927.
7.2 Bid Due Date – Bids are due by January 31, ________ at 5:00 pm delivered to Fairway Villas Condominium Association via e-mail to maryfwv@neo.rr.com or mailed to:
Fairway Villas Condominium Association
3950 Royal Liverpool
Uniontown, OH 44685
Witness our hands and seal on the day, _____________ of ________________________, ________.
__________________________________________ Title _________________________________
representing Fairway Villas Condominium Association (Association).
__________________________________________ Title _________________________________
representing Lawn Maintenance Company (Contractor).
